HLAA Region VII Conference
October 6-7. 2006
October 5th and 8th
We always have a Ton of Fun!
Jack wants to show you around!
You are invited to exhibit at the HLAA Region VII Conference to be held
in Odessa, Texas October 6-7, 2006. Region VII Includes TX, NM, OK, AR
and LA. We will have 200-250 in attendance from these states as well as
other states. It will be an excellent opportunity for you to meet these
people and share information with them.
You will be able to sell your products and services at the conference.
There are also sponsorship opportunities available.
We need event sponsors and items for our Silent Auction.
We would appreciate any help you can give us with sponsorships.
We hope you will join us in Odessa!
Name (Title): _____________________________________________________________
Products/Services exhibited: _____________________________________________________
Badges (2) to read: ______________________________
Booth Requirements: $300 for one table; $500 for two tables
(businesses); $200 per table (Nonprofit/State Agency)
I will need electricity Yes
Booth fee includes 2 full registrations and will admit the exhibitors
to the food events except for the Banquet. Everyone who attends the Banquet
has to purchase a ticket separate from the registration.
Exhibitor Booth Information (indicate quantity needed)
_____ Tables (2 Chairs will be provided per table)
Total Booth Cost
Banquet tickets are $35.00/person
Total Banquet Cost _________
SET UP/BREAK DOWN
Exhibitors will be allowed to set up after 5:00 p.m. on Thursday, October
5th, and must break down exhibits after 5:00 p.m. Saturday, October 7th.
Exhibit Hall must be cleared before midnight on October 7th. Please
have booth Ready to open by 10:00 a.m. on October 6th.
Sponsors are needed for the conference as a whole and for individual
needs and events.
Communication access such as CART costs several thousand dollars. We
would appreciate help with the banquet costs and for the entertainment at
the banquet. This helps keep costs more reasonable for those who attend.
Gifts in any amount are welcome and will be acknowledged in the Program Book
and in On Site signage.
We also welcome gifts in kind for our Silent Auction.
Any sponsor who gives $1000
or more in Cash or In Kind will receive one complimentary booth space.
We are a 501C3
All gifts are tax deductible.
Gift in Kind____________________ (Value) $_____________
Mail completed application and fee* to:
7613 Kevin Drive
Fort Worth, TX 76118
Fee payable by check or money order to TX SHHH State Office
*Purchase orders from state agencies are accepted. Checks preferred.
MCM Grande Hotel-Fun Dome!
Mention that you are with HLAA(SHHH)
Event Number is 25677
RVII Exhibition Committee Use Only
Date received: _____________ Paid: $_______________
(Check Money Order Purchase Order)
_____ Banquet tickets ordered?
Sponsorship Included? ___________________ Gift in Kind Received?